When the fax machine first appeared on the scene many years ago, it was considered to be a revolutionary development. Suddenly you could communicate with business partners in all parts of the world in real time. No longer did you have to wait days or weeks for that important letter to arrive ‘ it could be on your desk in a matter of minutes. With the advent of fax to email, the humble fax machine has taken another major step forward.
One of the biggest advantages of a fax to email service and one that is frequently overlooked, is the fact that it’s good for the environment. The GreenFax website regularly publishes information on how the use of fax machines are draining our resources and polluting the environment. According to their calculations more than 200 billion faxes are printed every year ‘ most of which could have been filed electronically without being printed. If only five percent of these faxes were sent through an electronic fax system, it could have prevented three million pounds of air pollution.
An important advantage for every business of using a paperless faxing service is the fact that it will save thousands of dollars in the long run. The first cost saving will occur because of the amount of paper that won’t be used to print faxes any more. Secondly there will be a huge saving on the cost of ink cartridges and thirdly printers and fax machines will simply last so much longer.
The many pros of using an electronic fax service goes well beyond saving money on ink and paper though. There are many other advantages ‘ some not immediately obvious but nevertheless important.
In the first place there’s the large number of file types that you can attach to any fax without a problem. You can attach image files, PDF files, spreadsheets and word processing files without thinking about it twice. Simply think how much time you will save if you could send a fifty page contract directly from your computer without having to make sure all the pages go through with an ordinary fax machine.
This type of service is also extremely easy to you. No intricate software to download and configure. No programming language to learn. Just compose your message like any other email, attach whichever documents you want, and click on Send.
We all know how frustrating it is if a business associate tries to send you an urgent fax and the fax machine is busy with another huge fax that just came in. With a paperless fax service there will never be any issue with numbers that are busy. You can indeed receive multiple faxes at the same time without any problem.
A final point worth mentioning is that all major fax to email systems will provide you with detailed logs of all faxes sent and received by you. This make thing so much easier to manage and will help you to keep the cost of our monthly fax bill under control.
The fax machine changed everything and fax to email is causing a greater evolution in overall business communication. More information on how to Become a Fax to Email Agent .
This entry was posted on Tuesday, February 2nd, 2010 at 8:19 am and is filed under Email. You can follow any responses to this entry through the RSS 2.0 feed. You can skip to the end and leave a response. Pinging is currently not allowed.